For determining the aggregate number of shares that may be issued, the percentage of issued shares in the capital of the
Company will be calculated based on the total number of issued shares (excluding treasury shares) in the capital of the Company
at the time this Resolution is passed after adjusting for new shares arising from the conversion or exercise of the Instruments
or any convertible securities, the exercise of share options or the vesting of share awards outstanding or subsisting at the time
when this Resolution is passed and any subsequent bonus issue, consolidation or subdivision of shares.
(v)
Resolution 12, if passed, will empower the Directors to issue shares up to an amount in aggregate not exceeding 15% of the
issued share capital (excluding treasury shares) of the company pursuant to the HLS Share Option Scheme (the “
Scheme
”)
and the HLS Performance Share Plan (the “
Plan
”) which was approved at the Extraordinary General Meeting of the Company
on 1 December 2009. A copy of the respective Rules of the Scheme and of the Plan is available for inspection by shareholders
during normal office hours at the Company’s Registered Office.
Notes:
1.
A Member entitled to attend and vote at the AGM (the “
Meeting
”) is entitled to appoint not more than two proxies to attend and
vote in his/her stead. Where a member appoints more than one proxy, he/she shall specify the proportion of his/her shareholding
to be represented by each proxy. A proxy need not be a Member of the Company.
2.
It the appointer is a corporation, the proxy must be executed under seal or the hand of its duly authorised officer or attorney.
3.
The instrument appointing a proxy or proxies must be deposited at the Registered Office of the Company at 80 Marine Parade
Road #21-08, Parkway Parade, Singapore 449269 not less than forty-eight (48) hours before the time appointed for holding the
Meeting.
PERSONAL DATA PRIVACY
Where a member of the Company submits an instrument appointing a proxy(ies) and/or representative(s) to attend, speak and vote
at the Annual General Meeting and/or any adjournment thereof, a member of the Company (i) consents to the collection, use and
disclosure of the member’s personal data by the Company (or its agents) for the purpose of the processing and administration by the
Company (or its agents) of proxies and representatives appointed for the Annual General Meeting (including any adjournment thereof)
and the preparation and compilation of the attendance lists, proxy lists, minutes and other documents relating to the Annual General
Meeting (including any adjournment thereof), and in order for the Company (or its agents) to comply with any applicable laws, listing
rules, regulations and/or guidelines (collectively, the “Purposes”), (ii) warrants that where the member discloses the personal data of
the member’s proxy(ies) and/or representative(s) to the Company (or its agents), the member has obtained the prior consent of such
proxy(ies) and/or representative(s) for the collection, use and disclosure by the Company (or its agents) of the personal data of such
proxy(ies) and/or representative(s) for the Purposes, and (iii) agrees that the member will indemnify the Company in respect of any
penalties, liabilities, claims, demands, losses and damages as a result of the member’s breach of warranty.
NOTICE OF ANNUAL GENERAL MEETING
Hock Lian Seng Holdings Limited
Annual report 2014
110
